Well Gary, Subject: Vital Records Designation?
In a perfect world, MONEY would not be an Issue, Right? So, I would say there would be no reason to designate as Vital Records. Of course, this would not negate the fact that indexing and identification would not go out the window.
Willie Jones, University of Missouri System - Records Analyst
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Sent: Tuesday, December 03, 2013 11:02 PM
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Subject: RECMGMT-L Digest - 2 Dec 2013 to 3 Dec 2013 (#2013-318)
There are 8 messages totalling 356 lines in this issue.
Topics of the day:
1. - NARA Oversight & Inspection Program - Adams/Smolovik - ARMA Metro MD
12/11/13 meeting
2. Vital Records Designation? (4)
3. Career Opportunity for Records Specialist in Chicago, IL
4. RAINDrop - The Allure of the Print Book
5. Fwd: New Research Tools Kick Up Dust in Archives - NYTimes.com
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Date: Tue, 3 Dec 2013 05:20:33 -0800
From: John Milligan <[log in to unmask]>
Subject: - NARA Oversight & Inspection Program - Adams/Smolovik - ARMA Metro MD 12/11/13 meeting
=C2=A0=0AARMA Metro Maryland December 11, 2013,=0ADinner Meeting - =0A=C2= =A0=E2=80=9CNational Archives Records Management Oversight and=0AInspection= Program=E2=80=9D Presented=0Aby=C2=A0Steve Adams and Cindy Smolovik (NARA)=
=0A=C2=A0=0ATime: Networking =E2=80=93 6:00 PM, Dinner =E2=80=93 6:30 PM, P= resentation =E2=80=93 7:30=0APM=0A=C2=A0=0ALocation: Hilton =E2=80=93 620 P= erry Parkway, Gaithersburg, MD 20877=0A=E2=80=93 ph. 301-977-8900=0A=C2=A0= =0AProgram:Steve and Cindy will describe NARA=E2=80=99s oversight and=0Ains= pection program and the processes that are used to examine a Federal=0Aagen= cy=E2=80=99s records management program, track compliance, and identify rec= ords=0Amanagement gaps as well as best practices. They will discuss the obj= ectives of=0Athe oversight program and what NARA wants to achieve by conduc= ting the=0Ainspections and reviews of agency records management program.=C2=
=A0 The educational=0Acontent of this session relating to records inspectio= n methodology and=0Aidentifying best practices can also be applied to the n= on-government sector=0Aorganizations=E2=80=99 records programs as well.=0A= =C2=A0=0AReservations and details at: https://www.eventbrite.com/e/arma-met=
ro-maryland-december-11-2013-dinner-meeting-tickets-9539937209=0A=C2=A0=0A=
=C2=A0=0ASpeakers:=C2=A0 =0ASteve Adams, CRM/NS, MLIS, MA=0ASteve is a Seni= or Records Analyst with=0ANARA.=C2=A0 He is a member of Nuclear Information= and Records Management=0AAssociation (NIRMA) and currently serving as Vice=
President.=C2=A0 As a Senior=0ARecords Analyst, Steve provides records man= agement consulting and training to=0Afederal agencies assisting them in dev= eloping and improving their records=0Amanagement programs, appraising their= archival records and developing and=0Amanaging electronic records programs=
.=C2=A0 He works closely with the many=0Afederal agencies including DOD, DO= E, and the NRC on issues related to records=0Aand information management.=
=C2=A0 Prior to NARA, Steve was a Project Manager=0Awith Armstrong Data Ser= vices managing the records services for EPA=E2=80=99s Region 6=0Ain Dallas = and was the Manger of Records Services for the Texas State Library=0Aand Ar= chives Commission.=C2=A0 Steve has over 23 years of records management=0Aex= perience in providing technical assistance, training and managing records= =0Acenters, active file rooms, and electronic records management systems.= =0A=C2=A0=0ACindy C. Smolovik, CA, CRM, MA=0ACindy has over 20 years experi= ence in archives and records=0Amanagement. She is a past-President of the A= cademy of Certified Archivists=0A(ACA). Her current position is the Supervi= sor/Manager for the NARA Office of=0ARecords Management Oversight. Prior to= that, Cindy was Senior Records Analyst=0Afor the NARA-Southwest Region in = Fort Worth, Texas, and a Senior Archivist.=0APrior to NARA, Cindy was the C= ity Archivist for the Dallas, Texas, an Archivist=0Afor the Dallas Public L= ibrary, and the Archivist for the Dallas Jewish=0AArchives.=C2=A0 She has b= een a member of the ACA since 1989 and a member of the=0AICRM since 2002.=
=C2=A0 Cindy has served in a variety of leadership roles for=0AACA, the Soc= iety of Southwest Archivists (SSA), and NAGARA.=C2=A0 She has=0Areceived Di= stinguished Service Awards from ACA and SSA.=0A=C2=A0=0AHoliday Donations:=
=C2=A0 The Metro Maryland ARMA Chapter will once again join=0Ain celebratin= g the giving season by collecting hats, gloves, and warm items of=0Aclothin= g to be donated to a local charity.=C2=A0 Please remember to contribute.=0A= =C2=A0=0AMenu:=0ADinner will be a buffet with a choice of Caesar Salad, Chi= cken Parmesan, Meat=0A=C2=A0or Vegetable Lasagna, Chef's Vegetable, =C2=A0C= hef's dessert and=0Anon-alcoholic beverages. A cash bar will be available. = =0A=C2=A0=0AReservations Required: Please RSVP by 5:00 PM Monday, December = 9, by responding=0Ato your on-line invitation or visiting https://www.event= brite.com/e/arma-metro-maryland-december-11-2013-dinner-meeting-tickets-953=
9937209=0A.=0ANo refunds for cancellations after=0AMonday, December 9, 5:00= PM.=0A=C2=A0=0ACost:=0AOnline registration with credit card, $35 for ARMA = members; $40 for=0Anon-members; and reduced rate for students with valid ID= and applicable=0Astudies. For questions regarding registration and student= rates, send message=0Ato the attention of Carol Agayoff at gburgarma@yahoo= .com. All registrations are pre-paid. We cannot guarantee the=0Aavailabilit= y of meals or seating for walk-ins. No credit cards will be taken at=0Athe =
door.=C2=A0
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Date: Tue, 3 Dec 2013 12:02:42 -0500
From: Gary Link <[log in to unmask]>
Subject: Vital Records Designation?
So, we all know about the criteria for designating a records series (or records class) as a Vital Record, and the methods of protection for records designated as such: duplication, dispersal, off-site storage, and on-site protection.
But, let's take a scenario: Let's say that in an organization all electronic records are reliably backed up on a regular schedule. And let's assume this to be a perfect world where the backups all work 100% of the time. And for good measure, let's say the organization employs replication technology as part of its DR plan, and all electronic records are included in this system.
Question: Under the above-described scenario, is there any reason to give any electronic records in this perfect system a "Vital Records"
designation? What would the point be? And what additional measures would you take to segregate and further protect this subset of electronic records on your system from those that are already being done? (remember, don't leave the scenario)
Talk amongst yourselves. (Oh, and do share your thoughts with the List as
well.)
Gary Link
Pittsburgh, PA
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Date: Tue, 3 Dec 2013 17:12:29 +0000
From: "Steward, David" <[log in to unmask]>
Subject: Re: Vital Records Designation?
The first reason for vital records designation, in your scenario, is the ab=
ility to prioritize recreation if you have an event. I don't believe that =
you are assuming that nothing bad could ever happen to such a system? Anot=
her justification for the vital identification would be, in the right indus=
try sectors, an ability to audit and demonstrate compliance should that be =
a requirement for specific record series. Finally, is the system being tes=
ted on a regular basis to not only know that the systems work but so the or=
ganization can discover areas of improvement? Some tests should include ro=
utines that involve vital records. You cannot do such a test if you are un=
able to identify what is vital.
David B. Steward
Director of Records
=20
HUSCH BLACKWELL LLP
4801 Main Street, Suite 1000
Kansas City, MO 64112-2551
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Date: Tue, 3 Dec 2013 17:16:54 +0000
From: Frederic Grevin <[log in to unmask]>
Subject: Re: Vital Records Designation?
Gary Link asked " ... what additional measures would you take to segregate and further protect this subset of electronic records on your system from those that are already being done?"
In addition to David Stewart's excellent comments, I would add: if the records in question are long-term (i.e., retention exceeds 25 years), they should be periodically output to a non-digital medium (such as microfilm), to ensure persistence over time.
Fred
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Records Management Department
New York City Economic Development Corporation * www.nycedc.com
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Date: Tue, 3 Dec 2013 13:30:34 -0500
From: "Hurd, Daniel" <[log in to unmask]>
Subject: Career Opportunity for Records Specialist in Chicago, IL
TRAK Records and Library is currently recruiting for a Records Specialist f=
or a large law firm client in Chicago. This premier firm is looking for ca=
ndidates with at least four years of strong records management experience (=
legal preferred), experience working within an electronic document manageme=
nt system, strong communication skills, proficiency in both MS Excel and P=
owerPoint and superior customer service skills. Candidates interested in th=
is outstanding opportunity should submit their resume in confidence to resu=
[log in to unmask]<mailto:[log in to unmask]> fo=
r immediate consideration.
Daniel C. Hurd =C9 TRAK Records and Library
National Executive Director
1776 Eye Street NW | Suite 575 I Washington, DC | 20006
Direct: 202.261.7223 | Cell: 703.862.2878
http://www.trakcompanies.com/RL
National Information Management Placement Firm
Washington, DC: 202.261.7200 | San Diego, CA: 619.230.7692
New York, NY: 646.557.6772 | Houston, TX: 713.401.2645
San Francisco, CA: 650.581.3070 | National: 888.399.TRAK
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Date: Tue, 3 Dec 2013 10:54:34 -0800
From: Christian Meinke <[log in to unmask]>
Subject: Re: Vital Records Designation?
I think any electronic system that you have designated as containing Vital
Records would get priority in your recovery plans. This could be giving
them greater fail-over protection, or be designated as first to restore
systems should you lose your data center. Having a back-up is great, but
if you're restoring everything you'll want to get the important stuff up
and running first. Where this becomes interesting is setting your record
access priorities against other business needs like safety and
communication, especially in a disaster recovery scenario.
***
Christian Meinke, CRM
Records Program Manager
Edison Mission Energy
3 MacArthur Place, Suite 100
Santa Ana, CA 92707
Phone: 714-513-8226
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Date: Tue, 3 Dec 2013 14:59:08 -0500
From: Bruce White <[log in to unmask]>
Subject: RAINDrop - The Allure of the Print Book
In today's New York Times. Although I have a Kindle and use it I still
occasionally like to read a hard copy book. Just something about the feel
of a hard bound nook in my hands. Plus I don't have to stop reading during
take off and landing. Guess I am a little old fashion. Or a Gutenberger
as someone described us individuals who still like paper...
<snip>
I didn=E2=80=99t want to start reading print books again, but I honestly ha=
d no
choice. My dog, Pixel, forced me to.
You see Pixel, a 35-pound clump of energy, has an obsession with shadows
and reflections. At the beach or the dog park, she doesn=E2=80=99t chase bi=
rds or
tennis balls, she chases their shadows trailing along the ground. And at
home, when I pull out my iPad to read an e-book, she starts twirling
frantically in circles, jumping all over me trying to catch the reflection
from the screen. It=E2=80=99s comical most of the time, but it=E2=80=99s un=
believably
annoying when I=E2=80=99m trying to fall into a good story.
<snip>
http://nyti.ms/1eTo9iz
Bruce White, CRM, PMP
Virginia Beach, VA
e-mail: [log in to unmask]
LinkedIn: http://www.linkedin.com/in/bblanco
Sometimes the questions are complicated
and the answers are simple.
Dr. Seuss
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Date: Tue, 3 Dec 2013 20:29:54 -0600
From: Peter Kurilecz <[log in to unmask]>
Subject: Fwd: New Research Tools Kick Up Dust in Archives - NYTimes.com
New Research Tools Kick Up Dust in Archives - NYTimes.com
Several years ago Mr. Fernstedt, an independent Swedish scholar who is
studying the work of the 20th-century philosopher Karl
Popper<http://www.nytimes.com/1994/09/18/obituaries/sir-karl-popper-is-dead-at-92-philosopher-of-open-society.html>and
several of his colleagues, would have scratched out notes and set
aside
documents for photocopying.
Now, however, his tool of choice is the high-resolution camera on his
iPhone. When he found a document of interest, he quickly snapped a photo
and instantly shared his discovery with a colleague working hundreds of
miles away.
http://nyti.ms/1jeeZQx
Source:
http://www.nytimes.com/2013/05/21/science/new-research-tools-kick-up-dust-in-archives.html?_r=0
See if people are clicking on this link: http://nyti.ms/1jeeZQx+
Try the bitly.com sidebar to see who is talking about a page on the web:
http://bitly.com/pages/sidebar
--
Peter Kurilecz CRM CA IGP
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Dallas, Texas
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End of RECMGMT-L Digest - 2 Dec 2013 to 3 Dec 2013 (#2013-318)
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