In my reading, the central point of this post is this sentence:

"...the records manager is looking to identify classes of documents that 
might cause harm to the organization, and to be aware of any laws that 
might pertain to retention of those documents. The idea, then, is to 
prescribe retention periods that have employees holding on to potentially 
damaging records for as small a time period as possible, then destroying 
them as soon as practical."

And it is wrong. 

1. A records manager determines the retention of a class, or series, of 
records based on their four values:
administrative/operational, fiscal, legal, and historical. Then determines 
how long that value lasts for the organization. This, and not identifying 
harmful records, is the basis of appraising a record for its retention 
period in a retention schedule. 

2. The protection of this system is in making retention and destruction of 
records part of the organization's normal business procedure, not in 
identifying "potentially damaging records."

Records managers protect an organization by systematically managing 
records, information, and data. Not by identifying and sweeping up the 
dirt.

Gary Link
Pittsburgh, Pa
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