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Date: | Wed, 15 Jan 2014 15:35:56 -0500 |
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I need someone with a bigger brain than mine to help me understand if the
data management concepts of System of Record and Systems of Reference
relate or translate to RIM. In data management, a System of Record is the
authoritative source for a piece of data (?There can be only one!?) while
a System of Reference (or consuming system?) extracts selected data from a
System of Record for a specific purpose or task. From that System of
Reference other Systems of Reference can derive selected data for a
specific purpose or task. If you applied the RIM principles of "primary
copy" or "record copy" to this, the System of Record would be the system
to which the retention period for that record would be applied, and
Systems of Reference would be copies. But a System of Reference now has a
discrete set of data for a specific purpose, and so would itself be a
distinct record series, and the same could be said for consuming systems
downstream, even though the data they contain are copies of data from the
systems upstream.
So can you make general RIM policy statements about retaining Systems of
Reference as related to Systems of Record? Is retention driven by uses
downstream or sources upstream? Or is each system its own record series
whose retention is driven by the function that uses it, and so no
relationship generalities for policy sake can be made about Systems of
Record vs. Systems of Reference, at least in terms of RIM?
(My brain hurts.)
Gary Link
Pittsburgh, PA
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