Hi Mark,

I worked at a law firm for 9 years and we instituted a similar approach in
attempting for the "paper-lite" office. We stationed two large 64-gallon
shred bins on each floor for a weekly pick-up and instructed our end
users to place all documents in the bins. In my opinion, it was not
feasible to have all convenience copies routed to records management and I
didn't want to fight that battle. I was pleased enough to have a document
retention policy that worked for our firm and one that everyone followed.

If you would like to discuss further, please do not hesitate to contact me.

Thanks, Jim

Jim Merrifield, IGP, CIP
*President, ARMA Connecticut Chapter*
Phone: (203) 615-3040
Email: [log in to unmask]
LinkedIN: www.linkedin.com/in/jmerrifield/
Twitter: @jimerrifield <https://twitter.com/jimerrifield>
http://about.me/jimerrifield



On Wed, Feb 5, 2014 at 9:40 AM, Mark H. Hoover <[log in to unmask]>wrote:

> I am in the processing of developing procedures for the disposal of paper
> records once they have been scanned into our records management system.
>  Our proposed policy states that the paper record becomes a convenience
> copy and the electronic version becomes the record copy ( after appropriate
> QA and assurance of writing to tape backup). What I was wondering is do you
> require that the convenience copies be routed through the records
> management office for disposal or do you let the end users dispose of the
> paper themselves (with appropriate guidelines and methods)?  I know there
> is the matter of the cost of appropriate shredders for each end user area,
> but aside from cost, what was the thinking in shaping your policy?
>
> Mark H. Hoover, CRM, CIP, CDIA+
> Records Information Manager
> City of Sugar Land, Tx
> (281) 275-2202
>
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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