On Wed, Jun 18, 2014 at 8:42 AM, Starck, Brian <[log in to unmask]>
wrote:

> Under the Almost Never category, I would include media files.  I've tried
> really hard to get departments that need to keep video or voice recordings
> and pictures in specific folders/servers so that when we scan for these
> file extensions we can ignore those areas, knowing that they are business
> records.  Then we are just looking for people's play lists or vacation
> pictures to clean off the shared drives.
>
> I hate shared drives.
>

In general, I'm not a fan either... unless they are used for collaborative
sharing of project files, aligned with a defined folder structure.

The examples Brian provided above though shouldn't be allowed to exist on
shared drives... these are personal files, and policy should prohibit them
from being commingled with business records.... especially in a"public"
environment.

Policy can allow for "personal" records to be housed on local drives in
dedicated folders labeled clearly to indicate they are non-records, and
many/most organizations that allow this, set limits on the volume of
personal records allowed to be stored on business systems.

Larry
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-- 


*Lawrence J. Medina Danville, CARIM Professional since 1972*

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