Larry said:

"In general, I'm not a fan either... unless they are used for collaborative sharing of project files, aligned with a defined folder structure."

Agreed.  But we are going working towards providing a collaboration environment that will hopefully help minimize the shared drives.  Lots of change management involved here!!

"The examples Brian provided above though shouldn't be allowed to exist on shared drives... these are personal files, and policy should prohibit them from being commingled with business records.... especially in a"public"
environment."

Again I agree, but policy and practice are not always equal.  Thus the regular scanning of the drives to get rid of the junk.

We do keep a fair amount of video from our buses/trains/stations, but we do have a retention schedule that covers it.  Also lots of video for our communications department and video and pictures for our capital programs department.  Not only are we documenting work that was done, but preserving a select amount that may have historical value over the years.  Proud to say that we are transforming public transportation in the Denver Metro area that will have significant long term impacts for the region, thus the historical value.

Brian K. Starck, CRM, CIP, IGP
Enterprise Records and Information Manager

Regional Transportation District
1560 Broadway Suite 1099 Denver, CO 80202 | RTD MC: DPB-102
303.299.2177 (O) | 303.299.6197 (F) | 720.253.3662 (C)

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]