We have found that we have to identify, through policy in some way, who is responsible for applying RIM requirements to electronic records.  Especially for the large systems and databases that are used by several or many divisions.  No one wants to be the one to make decisions on the data, everyone wants someone else to be the responsible party.  RM cannot be the responsible party since we primarily set policy and procedures, train in their use, and monitor their use and compliance.  It is more useful and more accurate to have someone responsible who understands how to use the systems/databases and who uses what within them.  That someone is not RM but a manager or super user.  To me it seems to be similar to setting Office of Copy of Record on the retention schedule (or by policy or procedure of some type) for final disposition authority.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
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