Subject: | |
From: | |
Reply To: | |
Date: | Fri, 29 Aug 2014 16:23:39 -0400 |
Content-Type: | text/plain |
Parts/Attachments: |
|
|
We are an engineering firm whose form of archiving has been for 40 yrs
wrapping blueprints up in brown paper, labeling them and sticking in huge
shelving of bins.
For files – we have some 200 banker boxes of files for the past 40 yrs -
80% are 8.5”x11” papers but some folded up larger size (plans or 11x17).
Being an engineering company not much money to spend on projects billed
out.
We started to try to scan some which were needed for reference as we
went.
Our Process for FILES we used so far:
- Remove all bindings (very labor intensive).
- We scanned at 400-600dpi in color to PDF no compression (using
copiers 50ppm).
- Acrobat no “A”.
- We scan every bit of material, covers, front and back if required and
if in binding scan back cover to show entire piece of material was scanned.
- OCR the docs.
- We add all the meta data we can to the files – project name, location,
contract number, structure type, material type, etc…..
- We title the PDF files best possible name and also in parenthesis after
name the binding type they were found in.
- We then secure the PDF within Abode with password and allow
nothing.
- All scanned data is then placed onto a read only protected network
drive for access by select people who require access for reference.
PLANS - We have not started scanning blueprints next but getting closer to
requiring. Especially with the paper types from years past fading and
bleeding into others.
Is our process and protection fair to good = any comments to improve or
let me know where we are going wrong would be greatly appreciated.
Or anyone else undertaking an existing archive to digital migration with no
money – their approach?
Thanks
Sam
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
|
|