---------- Forwarded message ----------
From: Anne Fraser <[log in to unmask]>
Date: Fri, Sep 5, 2014 at 3:09 PM
Subject: Job posting: Temporary vacancy with United Nations NY- Records
Manager ( 6 months)
To: [log in to unmask]


*Information Management Officer, P-3. UN Secretariat,DM, ARMS, New York.
Open until 12/09/2014*
<http://goinginternationalinarchives.blogspot.com/2014/08/information-management-officer-p-3-un.html>
Duty Station: *New York* *Duration of need: 6 months* *Estimated Start
Date: 01/10/2014* DUTIES AND RESPONSIBILITIES The Information Management
Officer will be responsible for the following duties: Provides advisory
services on record-keeping practices including: needs and business process
analysis; organization and maintenance of UN information assets; records
preservation and disposition; and information management policies and
procedures, with an emphasis on technological applications. Manages records
accession and disposition functions by applying the life-cycle concept to
information assets, including appraisal by liaising with
records-originating offices regarding the transfer and/or disposal of their
records; assures that retention schedules, registration and physical
aspects of records transfers meet established standards; oversees space
management and commercial storage contracts; supervises support staff in
implementing related tasks; and performs records appraisal. Understands,
keeps current with and applies preservation techniques and strategies for
records in all media. Ensures that the Section's storage facilities meet
safety and environmental standards. In coordination with Facilities
Management Services, troubleshoot day-to-day building management and tenant
services issues at the ARMS Record Centre. Performs and supervises
reference functions by advising internal users about records holdings and
accessibility; maintaining communications with other information management
networks and records and archives specialists supervising retrieval and
reproduction activities of support staff. Participates in record-keeping
improvement projects, contributing to feasibility studies, systems
analysis, design, development and implementation and in the evaluation and
testing of record-keeping application improvements and new systems;
provides user support.•Develops training materials and user manuals; trains
staff in use of the recordkeeping system assigned. Participates in
developing client outreach strategies and in their implementation. Conducts
programmes of outreach and user education to improve client use of desktop
information resources; uses judgement of relevant institutional needs to
develop presentations appropriate to client audience; develops publicity
materials to facilitate outreach. Performs other related duties, as
required. COMPETENCIES Professionalism: Knowledge of information
management, archival, record -keeping and record disposition. Knowledge of
electronic data maintenance, including appraisal, conservation and
migration management; records preservation and description. Ability to
conduct research and provide recommendations on information management
trends. Ability to demonstrate conceptual, analytical and evaluative skills
and conduct independent research and analysis, identifying and assessing
issues, formulating options and making conclusions and recommendations.
Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence
when faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to
others, correctly interprets messages from others and responds
appropriately; asks questions to clarify, and exhibits interest in having
two-way communication; tailors language, tone, style and format to match
audience; demonstrates openness in sharing information and keeping people
informed. Teamwork: Works collaboratively with colleagues to achieve
organizational goals; solicits input by genuinely valuing others' ideas and
expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares
credit for team accomplishments and accepts joint responsibility for team
shortcomings. For Managerial Positions: Managing Performance: Delegates the
appropriate responsibility, accountability and decision-making authority;
makes sure that roles, responsibilities and reporting lines are clear to
each staff member; accurately judges the amount of time and resources
needed to accomplish a task and matches task to skills; monitors progress
against milestones and deadlines; regularly discusses performance and
provides feedback and coaching to staff; encourages risk-taking and
supports creativity and initiative; actively supports the development and
career aspirations of staff; appraises performance fairly. QUALIFICATIONS
Experience: A minimum of five years of progressively responsible experience
in modern archives management, record- keeping, library, information
management or related area Education: Advanced university degree (Master's
degree or equivalent) in archival, information science, information
systems, social science or related field. A first-level university degree
in combination with qualifying experience may be accepted in lieu of the
advanced university degree Languages: English and French are the working
languages of the United Nations Secretariat. For the position advertised,
fluency in oral and written English is required. Knowledge of a second
official UN language is desirable Other skills: Experience in digital
record-keeping is required *DOCUMENTS REQUIRED: * Cover Letter * Personal
History Profile (visit **https://inspira.un.org* <https://inspira.un.org/>*
to generate a PHP) * Proof of required academic credentials (for external
applicants) * Employment verification letter from most recent employer (for
external applicants) * Last two completed Performance Appraisal (or two
Reference Letters for external applicants)* *ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Anne Fraser Email address: [log in to unmask] <[log in to unmask]>
Copy (cc): Jose Hernandez Email address: [log in to unmask]
<[log in to unmask]>* * *



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