:) Right. You did well to correct.
Dr. Luciana Duranti
Chair and Professor | Archival Studies
School of Library, Archival, and Information Studies
The University of British Columbia | The Irving K. Barber Learning Centre
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Carol Choksy
Sent: December-13-14 3:11 PM
To: [log in to unmask]
Subject: Re: A Database is not a Record
I don't mean to be over correct, but PeopleSoft is not a database. It is an
application that sits on top of one or more databases in addition to many
smaller apps.
Best wishes,
Carol E.B. Choksy
Sent from my iPhone
> On Dec 13, 2014, at 12:43 PM, Luciana Duranti <[log in to unmask]>
wrote:
>
> Ok Ken Begley. Here are my views:
>
> -The database in question is PeopleSoft
> -The data in question is financial data only (for the sake of
> discussion) -There are no scanned images of actual invoices or
> anything else (for the sake of discussion) -Records - and parts of records
- can be
> generated from the system. Things like: Annual General Ledgers; Bob's
> monthly expenditures on his company credit card
>
> 1. So, do you think our PeopleSoft database is a record?
>
> No.
>
> 2. Do you think there are records in PeopleSoft? Or are you
> sensible like me and think "No, there are potential records in
PeopleSoft."
>
> I agree with you.
>
> 3. What would you say to Big Giant Finance Head, Mr. Snickers, when
> he says: "We don't need to generate an annual General Ledger because
> it's in PeopleSoft; we can generate it anytime we want to."
>
> If the form data, content data and composition data are fixed and
> stable so that it is guaranteed that the same query will always give
> the same result, he is correct. If not, he is wrong.
>
> 4. Bonus Question: what would you say to people who refer to
> PeopleSoft as "the database of record." (Full disclosure: My IT
> Person used this phrase and I said the term is halfway between
> meaningless and harmful)
>
> That they use the expression in the colloquial sense, meaning that
> somebody records something in it.
>
> Did you read the article Ken Thibodeau and I wrote on the concept of
> record according to InterPARES? It is here:
>
http://www.interpares.org/ip2/display_file.cfm?doc=ip2_book_appendix_02.pdf.
>
> Luciana
>
>
> Dr. Luciana Duranti
> Chair and Professor | Archival Studies School of Library, Archival,
> and Information Studies The University of British Columbia | The
> Irving K. Barber Learning Centre Phone 604 822 2587 | Fax 604 822 6006
> [log in to unmask] I www.slais.ubc.ca | Director | The InterPARES
> Project I www.interpares.org I Director, Centre for the International
> Study of Records and Archives www.ciscra.org I www.lucianaduranti.ca I
>
> This message is confidential to the parties I intend it to serve.
>
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