This is a timely and important discussion. As Riend and Tod have 
mentioned, all information and data created, received, and maintained by 
an organization needs to be managed. That is why the classifications of 
Record (as defined by your organization) and Non-record are so important. 
They provide guidance on how and how long the information should be kept. 
They provide documentation to judges and regulators as to why your 
organization manages one set of information and data differently than 
another set.

It might be a good exercise in this era of IG to think of all of the 
various classifications we apply to our information: 
Official Record Classification (example: Record, Non-record); 
Retention Classification (One for each record series, and for your 
non-records); 
Organizational Importance Classifications (examples: Unnecessary, Useful, 
Important or Mission-Critical, Vital Records): 
Privacy Classifications (examples: Public, Non-public, Confidential, 
Protected (PII,PHI). 
(EXAMPLES ONLY, so please don't quibble.) Maybe there are even additional 
classifications I missed?

If all of these classifications are not already on your records retention 
schedule, you might create a little matrix of them, and assign one of each 
to each type of information and data you maintain. That way you'll have 
your whole IG picture of your information and data in one place. 

Hmmm, I might just do that.

Gary 



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