<<
I'm looking for information on how to scan and quantify the e-records we 
have across several shared drives.  I'd like to be able to quickly 
identify records that haven't been touched in over a certain period of 
time, records that have been viewed more than x times in a time period, 
and duplicates 
(or something like these).  I am sure there are software packages out 
there that can do that, but I don't have any experience with them. 

Have any of you done this sort of appraisal with an eye to reducing the 
total size of our electronic information?  Is the cost saving (in 
uploading all 
of the information to the cloud vs. only updating unique and valuable 
records to the cloud) worth it?
<<

I feel it is always worth it to only keep that which has value to the 
organization, and delete the rest. One advantage to the type of project 
you describe is that you have natural partners in your privacy group and 
cyber security/data protection group who may participate in the project 
(and costs) and help with the selection and administering of the tool. In 
fact, your data protection group may have such a tool already.

Here is an article Mimi Dione wrote about such a project, that may help 
you...

http://www.cmswire.com/cms/featured-articles/cleaning-up-a-large-file-share-026389.php

Good luck,
Gary



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