Subject: | |
From: | |
Reply To: | |
Date: | Fri, 23 Feb 2018 11:48:44 -0500 |
Content-Type: | text/plain |
Parts/Attachments: |
|
|
In my experience the underlying question is: do you store transitory
documents with official records, or do you keep them separate? A common
solution (not sure if it's the most common) is to have SharePoint (or even
shared drives) as a working and collaboration repository, and an ECM
system where official records (once identified) are moved to. Either way,
there has to be a process of some sort that:
- identifies what's official and marks it as such
- facilitates the regular cleanup of transitory information
- audits usage to confirm that official records are being identified and
categorized correctly.
The advantage of a single system is that all like information sits in one
location (both official and transitory); the disadvantage is that it's far
trickier to separate the two. The advantage of two separate systems is
that the ECM system clearly contains only official records; the disadvantage
is ensuring that official records are actually being moved over as much as
they should.
Wayne Hoff, CRM, IGP
Calgary, AB
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
|
|