Hello All,
When an individual leaves or transfers within the company, the individuals 
manager must review the information hardcopy or electronic (this is 
inclusive of all information) to determine its criticality to the 
department, ergo the corporation. 

That said, we utilize a form to provide an audit trail for all the 
information.  This form ties in to the corporate general retention 
schedule, in that when the associate leaves, a record item on the 
retention schedule notes "Former Associate Information" and  no matter the 
media stored on, must be reviewed by 
a) the replacement individual if there is one, b) the department manager 
and then the a maximum retention period of one year in noted on the 
retention schedule. 

Again, this is provided it has been determined  that this information is 
not  part of the mission critical business process of the 
dept/organization and can be discarded after the retention of 1 year. 

Regards,
Liz
Elizabeth Castro, MBA, CRM,CDIA+
Records and Information Manager
Canon USA Inc., Legal Department
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516-328-5118


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