Hi Nolene:

I am in a similar situation as you--Sharepoint now and EDMS/ERMS later.
After the fact, I am to write policy and procedure on using Sharepoint.
Do not get me wrong about Sharepoint, it is a great collaboration tool
for management.  What is a nightmare is transferring from working papers
or draft to final records.  Meaning from a team web part into a document
library?  So far, I have managed to keep the working site and link the
final record from my vital record document library site.  As for RIM
function in Sharepoint; there is none.  However, I am pursuing an ERMS
solution by reviewing two company's compatible software with Sharepoint.
On hindsight, I wished to have been in the beginning or in the loop to
have a policy and procedure in place for consistent use of team web site
and a clear workflow from creating the document transferring into
electronic archives.

I wish you luck.

Linda     

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Nolene Sherman
Sent: Monday, March 06, 2006 1:53 PM
To: [log in to unmask]
Subject: [RM] Speaking of Shared Drives

Our IT department is getting ready to deploy SharePoint to replace our
current company intranet -- actually it's already in place, just hasn't
been announced company-wide. I know very little about SharePoint or how
it's used other than MS touts it as a collaborative tool. Since the IT
department is receptive to RIM issues, is there anything they should be
aware of from a RIM point-of-view that would ease transition to an
future EDMS/ERMS? We do not have any sort of EDMS/ERMS yet, but when we
do the IT department said they are ready to support it once the business
decision has been made.
 
Nolene Sherman
Director of Records Management
Standard Pacific Homes
(949) 789-1668
[log in to unmask]
 
 

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