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Mon, 10 Jul 2006 15:06:27 -0500 |
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At the University of Illinois Foundation we shred everything but the wet garbage. I have even occasionally checked for documents in the wet garbage. We shred it all regardless. We outsource our shredding now and I have a much more relaxed posture not having to stand at the shredder for hours each week.
I inspect the facilities of the shredding firm, looking for locked vehicles and storage areas. I do not like them storing my confidential information for any longer than necessary.
Back in the ancient days of being a RM at two universities we classified documents into recycle (no confidential content) and confidential destruction. I tend to want to shred as much as possible. It is a hostile world out there and I would make sure you have a written policy on confidential destruction.
Raymond K. Cunningham, Jr. CRM, CA
University of Illinois Foundation
Urbana IL
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Warren Harris
Sent: Monday, July 10, 2006 2:54 PM
To: [log in to unmask]
Subject: [RM] shredding
I am doing some research for my organization regarding shredding records
prior to sending them to a recycling facility. I'd appreciate knowing
what some of you are doing in this regard.
In particular, since we are a public university, I would be interested
in hearing from any of you at other colleges and universities. Do you
(records management) shred records prior to disposal? All records?
Have a vendor with industrial shredder handle the shredding? Have your
own industrial shredder? Etc.... Just a brief explanation of your
disposition process-if shredding is a part of that-would be greatly
appreciated.
As usual, thanks in advance for any info you can share.
Gus Harris
Records Manager
The University of West Florida
Pensacola, FL
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List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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