I have to agree with Ginny on this one.

Retention periods must be firm but not fixed in stone, in the event that the
legal or operational circumstances require a change in retention.

Charles Childress, CRM

-- 
³No experiment can be more interesting than that we are now trying, and
which we trust will end in establishing the fact, that man may be governed
by reason and truth. Our first object should therefore be, to leave open to
him all the avenues to truth. The most effectual hitherto found, is the
freedom of the press. It is, therefore, the first shut up by those who fear
the investigation of their actions.²

­Thomas Jefferson to John Tyler, 1804.

> From: "Jones, Virginia" <[log in to unmask]>
> Reply-To: Records Management Program <[log in to unmask]>
> Date: Fri, 04 Aug 2006 12:15:47 -0400
> To: [log in to unmask]
> Subject: Re: RAINdrip: E-mail archiving, here's someone who DOESN'T GET IT!!
> 
> <The retention requirements placed on information being stored at
> the time they were generated or received STAY WITH the information until
> they reach that point.  You don't reschedule records during their
> lifecycle,
> which is why you don't discard past copies of your retention schedule or
> the
> reference materials used to establish them in the first place until all
> impacted records have met their assigned retention!  Sure, you may
> establish
> new and different periods for new materials, or you may extend or
> suspend
> destruction due to business needs or legal matters, but you don't
> otherwise
> change them.>
> 
> I have to respectfully disagree with Larry.  His statement is not true.
> At least, I've not practiced life cycle (continuum, whatever) management
> of records this way for 40 years.  The information takes on a value at a
> point in time.  If that value changes due to legal, fiscal, or
> administrative needs changes during the existence of the record, the
> retention value for that records series may change.  Once the retention
> value changes, the new retention is applied to the record series -
> including any existing records of that series.  Certainly, if a
> retention value is extended, you do not destroy existing records in that
> series sooner than the new retention value.  The same is true if the
> retention value is shortened.  Even formerly designated "permanent"
> records are not kept permanently if the retention value is shortened
> unless they have already been accessioned by an archive, where they take
> on a new value persona.
> 
> Ginny Jones
> (Virginia A. Jones, CRM, FAI)
> Records Manager
> Information Technology Division
> Newport News Dept. of Public Utilities
> Newport News, VA
> [log in to unmask]
> 
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