Sender: |
|
Subject: |
|
From: |
|
Date: |
Wed, 6 Dec 2006 14:07:29 -0500 |
Reply-To: |
|
Parts/Attachments: |
|
|
Many states now allow such transactions. Those that may not is likely due
to the way their recordation laws are written. I recently left the State of
New Jersey where I had worked with the County Clerks and Registers of Deeds
offices in implementing e-Filing systems that would adhere to State
regulations. New Jersey is somewhat hamstrung by a recordation law that
requires a "bound book" thereby making the purely electronic tansaction not
yet viable. There is pending legislation to correct t his defect. However,
due to a 1994 law that allows the image processing public records, so long
as the system adhere's to a set of strict technical and records management
policy guidleines, Clerks and Registers of deeds in New Jersey can accept
image processed documents or what is know as a Level II filing.
The reality is even if the New Jersey (or any other state) Legislature
passes a law tomorrow, most clerks' and registers' back offices systems are
not yet ready to accept the purely electronic Level III transaction. For
the time being most e-Filing will involve some form of image processing,
whether it is the actual scanning of a document of the conversion on the fly
from a word processed or xml file.
A good example of a shared services collaborative project in this realm is
the New Jersey County Recording Portal
(http://www.njcountyrecording.com/njcr/home.aspx), which was initiated by
the Monmouth County Clerk's Office.
Thanks -- Dan
######
Daniel W. Noonan, MLS, CDIA+
Electronic Records Manager/Archivist
University Archives
The Ohio State University
600 Ackerman Road, Room 5822
Columbus, OH 43202
614.247.2425
[log in to unmask]
http://library.osu.edu/sites/archives/
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|
|
|