It is an increased risk - the authenticity and integrity can be challenged
and you'll have to make the case that you've adequately protected both. But
I think the real answer is looking to your organization experience with
past litigation. How often have the signatures been challenged in the past?
Of course, a wet signature can also be challenged as well. After all fraud
and forgery existed long before computers or imaging.

                           Christian Meinke, CRM
                        Southern California Edison
                       Enterprise Resource Planning
                           Mobile (818) 414-9515
                         [log in to unmask]



                                                                           
             Blake Richardson                                              
             <Blake.Richardson                                             
             @SAFEWAY.COM>                                              To 
             Sent by: Records          [log in to unmask]             
             Management                                                 cc 
             Program                                                       
             <[log in to unmask]                                     Subject 
             UFL.EDU>                  [RM] Destruction of Wet Signature   
                                       Contracts                           
                                                                           
             04/20/2007 03:22                                              
             PM                                                            
                                                                           
                                                                           
             Please respond to                                             
                  Records                                                  
                Management                                                 
                  Program                                                  
             <[log in to unmask]                                             
                 UFL.EDU>                                                  
                                                                           
                                                                           




Good afternoon.  For those that attended AIIM, I hope your flight out of
Boston was better than your flight in.  We are beginning the process of
imaging transportation contracts.  There is concern on the part of
senior counsel that the post-image destruction of the source documents
(wet signature contracts) could be a point of contention in court.



I would like the List's perspective on the reality of this issue, e.g.
If plaintiff's attorney raises this issue, what is the likelihood that
it will be detrimental to my company as long as we can provide
documentation of our imaging procedures and demonstrate that they are
being followed?   In the private sector, I am not aware of any
requirements to keep the wet signature contract.  Any thoughts?



Thanks



Blake E. Richardson, CRM

Manager of Records



Safeway Inc.

20427 North 27th Avenue

MS-7007

Phoenix, AZ 85027

P: 623.869.3875

F: 623.869.6175

  <http://home.safeway.com/index.htm>




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