Luke--
I worked on a move for Wachovia Securities 18 months ago. With a project
staff of up to 7-8 support staff, we inventoried and packed all paper
files scheduled for the move. Each set of records was verified by the
record owner with references to box numbers and locations in case files
were needed afterwards. This part took considerable time and management,
balancing getting the records ready for the actual move with user needs
and project staff needs. The actual move and unpacking was very easy. In
fact, most record owners unpacked their own records. Had no glitches,
save for a few misplaced boxes that were set in the wrong offices --
This was resolved within hours. If you would like documentation and
forms used, let me know.
Stephen Cohen, MLIS
Document Controls Manager
MARNELL CONSULTING
222 Via Marnell Way
Las Vegas, Nevada 89119
(702) 739-5765 Phone
(702) 739-2045 Fax
(203) 376-5535 Mobile
www.marnellcorrao.com
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Sather, Luke
Sent: Wednesday, May 16, 2007 10:57 AM
To: [log in to unmask]
Subject: Moving an office
Greetings, I've been searching the Listserv archives and have already
come up with some great ideas related to my query, especially the
EPA.GOV toolkit.
Essentially I'm wondering if anyone has seen or written a kind of
checklist of issues or action plan for moving an entire working office
of paper records, storage cabinets, and all employees that use them
daily. (Workstations and servers are not our issue.) Of concern is
approximately 20 staff and the document contents of their
offices/cubicles, plus 90 linear feet of cabinet storage, containing
roughly 330 linear feet of documents.
Personally I have past experience with moving two other (volunteer)
organizations, but in those cases the daily operations were suspended
for weeks. The goal now is to keep downtime to an absolute minimum and
provide access to the most commonly used materials until the last
minute.
Appreciate any insights, horror stories, whimsey, etc.
Cheers,
Luke Sather
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