I remember a workshop some years ago when Thomas Wilds referred to these as "blocks" of records.  The idea was that on a regular basis (if not annually), the originating department would "break" the records series into "blocks" for transfer to storage.  We then would have several blocks of each records series in our records center.
 
Greg
 
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Gregory S. Hunter, Ph.D., CA, CRM
Professor
Palmer School of Library and Information Science
Long Island University
720 Northern Boulevard
Brookville, NY  11548
516-299-2171
516-299-4168 (fax)
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________________________________

From: Records Management Program on behalf of Greg Schildmeyer
Sent: Mon 5/21/2007 4:09 PM
To: [log in to unmask]
Subject: [RM] I need a word...



I would like to ask for the collective wisdom of the list to help me find a
descriptive word for a records management concept.



What would you call a group of closed files in a records series that are
ready to be - or are being - stored together for their prescribed retention
period?



For instance, a records custodian sends you, the Records Manager, a
transmittal form for approval that says he/she has 8 boxes of closed FY06
Inspection Records to ship to the commercial or company-owned records
storage facility for retention.  What term do you use to refer to that group
of 8 boxes?



Greg Schildmeyer, CRM

Certified Records Manager


List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance



List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance