I have seen "accession" used here, especially for a group of boxes that
are being handed from one storage group to another, such as a handoff to
a federal records center.  This was found in the SAA glossary as well:
http://www.archivists.org/glossary/

Lisa Hawkins, CRM
Information Management Analyst
BWXT Y-12
Information Policy, Records & Document Management
 

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Greg Schildmeyer
Sent: Monday, May 21, 2007 4:10 PM
To: [log in to unmask]
Subject: I need a word...

I would like to ask for the collective wisdom of the list to help me
find a descriptive word for a records management concept.

 

What would you call a group of closed files in a records series that are
ready to be - or are being - stored together for their prescribed
retention period?

 

For instance, a records custodian sends you, the Records Manager, a
transmittal form for approval that says he/she has 8 boxes of closed
FY06 Inspection Records to ship to the commercial or company-owned
records storage facility for retention.  What term do you use to refer
to that group of 8 boxes?

 

Greg Schildmeyer, CRM

Certified Records Manager


List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance