Dean wrote: "minutes of organizations are one of our most
important historical sources as to decision-making and policy creation,
policy origination, and how directions of the company or its entities
change"

I totally agree. Meetings may include housekeeping but they also also
include program discussions and decisions. We provide such a broad range of
public services including public health, social services, conservation,
water, council, by-law, housing, transportation, construction, engineering,
police and all the supporting programs like Info. Mgmt, IT, legal, HR, and
finance. I'd be very nervous disposing of minutes from any of those areas.
Yes, they probably should be incorporated into strat plans, reports,
policies and procedures but it's not guarenteed that happens, therefore our
retention requires all minutes be retained for archival review. They may
not all be accessioned but I want the Archivist to see them and decide.

Patti Kraatz
Coordinator, Information Mgmt & Archives
Regional Municipality of Waterloo
2nd Floor, 150 Frederick St.
Ph: 519-575-4725    Fax: 519-575-4481
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