Content-Transfer-Encoding: |
quoted-printable |
Sender: |
|
Subject: |
|
From: |
|
Date: |
Mon, 11 Jun 2007 12:44:11 -0600 |
Content-Type: |
text/plain; charset=us-ascii |
MIME-Version: |
1.0 |
Reply-To: |
|
Parts/Attachments: |
|
|
Hello! We have a situation regarding the destruction date of records
that are based on the age of a minor, and we wanted the input from
others on the listserv on how they may handle this type of situation.
The problem is this: We have liability claims that involve minors.
They have to be kept 21 years from the minor's date of birth, regardless
of the date of the claim, unless we don't know anything at all about the
age of the minor, in which case the records have to be kept 21 years
from the date of the claim (because that's the longest it would be
anyway). We don't have a 'trigger date' that would trigger a
destruction date, like keeping a record 10 years from an employee's
termination, or 10 years after the expiration of a contract. Assigning
a retention formula to the record class code in our software, therefore,
can't happen, because I can't tell the computer '21 years from the
minor's date of birth'...it doesn't know what that date is.
What are other people doing to handle a problem such as this?
Kelly Hamilton
Records Specialist
Safeway, Inc.
20427 North 27th Avenue
MS-7011
Phoenix, AZ 85027
623.869.3848 Tel
623.869.6175 Fax
"Email Firewall" made the following annotations.
------------------------------------------------------------------------------
Warning:
All e-mail sent to this address will be received by the corporate e-mail system, and is subject to archival and review by someone other than the recipient. This e-mail may contain proprietary information and is intended only for the use of the intended recipient(s). If the reader of this message is not the intended recipient(s), you are notified that you have received this message in error and that any review, dissemination, distribution or copying of this message is strictly prohibited. If you have received this message in error, please notify the sender immediately.
==============================================================================
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|
|
|