Thanks for all the help and leads.  This record is a Bureau of Labor 
Statistics form #BLS 790 C2, "Current Employment Statistics-Manufacturing" 
(we are a private manufacturing co.).  I think that is the name.  I got 
the form number from the bottom of the form.  I checked around on BLS web 
site and finally emailed them about retention requirements.  They came 
back with there was no retention requirements.  They did mention that a 
few states require reporting.  I went to my state's web site (Washington 
State) and found one hit for required BLS reporting, but that was for the 
OSHA's injury and illness reports (we do that one too).  So that is why I 
asked for the 'Three year rule'.  Currently the filled-in form is used to 
phone in the statistics.  I figure the retention could be shorter than 
three years, since the risk is smaller (as long as we don't inflate or 
underreport the numbers), but three is a good one.  This is our first 
retention schedule, so it's ok to be a bit conservative; there can be 
updates in the future.

Does this sound ok to the pros out there?  Thanks again.  Susan




"Allen, Doug" <[log in to unmask]> 
Sent by: Records Management Program <[log in to unmask]>
06/13/2007 08:47 PM


To
[log in to unmask]
cc

Subject
Re: retention citation




As an old "Paperwork Reduction Act" advocate during my years as
Legislative and Regulatory Affairs Chair (then GRECO, and now Public
Policy Advisory Committee), we worked hard to ensure that Peter K's note
on a 3-year retention presumption was retained in the PRA renewals.
While the 3-year presumption may be assumed as a federal requirement,
where the agency fails to specify a specific time period for retention,
we cannot make that assumption when it comes to state requirements that
may govern the same records.  What we used to call the "Three Year" rule
does not apply to many states within the U.S.  Thus far, in so far as I
know (ISFAIK)...... only five states within the U.S. make use of that
same three year presumption for retention purposes.

For those who have followed this particular issue, please feel free to
update my information...... Mine is somewhat dated.....and goes back to
1991.

Douglas P. Allen, CRM, CDIA+

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Hawkins, Lisa A (2HX)
Sent: Wednesday, June 13, 2007 4:55 PM
To: [log in to unmask]
Subject: Re: [RM] retention citation

The details on scheduling federal records are in 36 CFR 1228.

http://www.access.gpo.gov/nara/cfr/waisidx_06/36cfr1228_06.html

If the records do not fall into a specific retention, you need to
propose one using the SF115 process.  Then NARA will approve the
schedule or recommend changes.

In my experience, these types of records were listed as "SF115 PENDING"
to indicate that this process had been initiated.

Hope that helps,
Lisa Hawkins, CRM
Information Management Analyst
BWXT Y-12
Information Policy, Records & Document Management
(865) 241-8816
 
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Susan Beamer
Sent: Wednesday, June 13, 2007 5:28 PM
To: [log in to unmask]
Subject: retention citation

Hi all, what is the US federal retention citation for federal records
that don't have a specific retention?  I thought it was about the paper
work reduction act.  Thanks for the help, Susan

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