The Gulf Coast learned a harsh lesson from Katrina, re: vital records.
Thousands of people and businesses along the gulf coast thought they
could always get a copy of vital personal and/or business information
(birth/death certificates, property records, incorporations, engineering
and electrician certifications, etc.) from other sources. Hundreds of
institutional facilities -- banks (including safe deposit boxes),
government offices, churches, schools, libraries -- blew away or were
washed away, along with the copies of vital information people always
thought they could get from these institutions if and when needed.
If it's truly a "vital" record, you should have your own record copy.
E. Laiche
DynMcDermott Petroleum, New Orleans
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Jones, Virginia
Sent: Monday, June 18, 2007 7:31 AM
To: [log in to unmask]
Subject: Re: [RM] Vital Records
<If the record can be obtained elsewhere (a courthouse, a federal or
state agency where it was sent as a report, etc.) after the event, then
it may be important, but it is not necessarily vital.>
<My question is............. How can you say that?
Imagine all the businesses in London right now that thought that they
had certain records "somewhere else" but now they don't? The Iron
Mountain fire cast thousands of businesses into Disaster Recovery.>
I was not referring to back-ups. I was referring to duplicate records
that exist in another business, branch, government office, etc. (routine
dispersal as defined in ANSI/ARMA 5). For example, deeds to property
also exist in the applicable government office of recording (such as a
County Clerk or County Recorder). Some businesses distribute copies of
certain records to other branches or subsidiaries.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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