Steve
I am on a IRM compliance committee that is just starting up. One of the
initiatives that was suggested has to do with a Records Center Advisory
Council.
Are you able to provide any additional information re: charter, format,
any material at all? We would appreciate anything to help us kick start
this effort.
Regards,
Melissa
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Steven Wade Veatch
Sent: Friday, June 29, 2007 11:31 AM
To: [log in to unmask]
Subject: Re: Records Management under IT - Yes or No?
I have oversight of the El Paso County Records Center in Colorado
Springs, Colorado. El Paso County is now the largest County in
Colorado. The records center is part of El Paso County Information
Technologies. This is the perfect place to be so that the records
center, in a close partnership with IT, can drive the new information
management initiatives in scanning, document management, electronic
records, and email management. In order to have clout, I have organized
a "Records Center Advisory Council" composed of the elected officials
and department heads. One of the county commissioners serves as chair.
This council ensures the support I need. I also have a network of
trained department records liaisons. We continue their training with
formal sessions on information management topics each month.
Steve
Steven Veatch, Manager
Planning, Budget, Contracts, Records Center El Paso County Information
Technologies Colordo Springs, Colorado
-------------- Original message from "Hilliard, Mary"
<[log in to unmask]>: --------------
> I have had experience reporting to IT and to legal. I concur there is
> no nirvana. In every organization, there are variances in clout and
> for sure, RM wants to be aligned with the people who have the clout
> (and money, because you can't achieve success in managing ANY records
> without resources).
>
> There are upsides to IT - the close working relationships with the
> techies helps provide dialog which facilitates finding solutions that
> work and of course, IT stands to benefit if erecords are effectively
> managed. However, as others have said, sometimes IT is viewed as a
> "service" function and if there is no leadership there, it does not
> serve RM well.
>
> Upsides to Legal. They understand the importance of RM and having good
> processes. Increasingly because of the new Federal Rules, they
> understand the importance of managing ALL records and they know the
> stakes for not doing so. However, some lawyers tend to be packrats and
> don't like to dispose.
>
> No matter where you report, you need strong working relationships
> across the organization.
>
> Mary Hilliard, CRM
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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