Diane:

I don't fit into the category that you mentioned, but I have a question for
you (and anyone else).

If the lawyer (or Legal Department of the organization in question) has
signed off on the retention schedule, shouldn't it be the organization's
process to notify the areas concerned that the records are due for
destruction and that they have (so many days) to voice any concerns before
that destruction takes place?

If this is happening, then there should be no delay in destruction unless
there is a legal situation brewing.

After all, the auditors, legal department, department of record and the
records management department are all parties to the sign off process for
the retention schedule.

The procedures should state that in the event of government or other audit,
or discovery, the destruction process will immediately stop.  In all other
cases, the destruction process should go on as planned.

On 7/31/07, Diane Carlisle <[log in to unmask]> wrote:
>
> Please continue reading if you are:
> In a Fortune 500 company
> With a formal records management program
>
> No -- this isn't a trick question!  In your experience, have you seen
> effective, records review and destruction approval processes in which
> attorneys did not sign off on the destruction of records?
>
> We have a client who asked us to explore this issue -- they are concerned
> about the time it will take for an attorney to review and sign off on the
> destruction of records for a company their size.
>
> We want to ensure that the destruction approval control mechanism will
> stand up in court -- so have you seen other approaches that you believe
> are defensible? Are you reviewing your internal approval processes, given
> the new FRCP changes?
>
> Thanks in advance for your time and input!
>
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