My thoughts EXACTLY! 

Hello!!!! 

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Doug Smith
Sent: Wednesday, October 24, 2007 9:27 AM
To: [log in to unmask]
Subject: Re: [RM] job posting

$42,000! For NYC!  I cannot believe that they are going to fill this with
someone qualified for the job.
 
Doug Smith
202-719-4455 



----- Original Message ----
From: "Grevin, Fred" <[log in to unmask]>
To: [log in to unmask]
Sent: Wednesday, October 24, 2007 8:27:55 AM
Subject: [RM] job posting

The New York City Department of Records is seeking a Director of Operations.
The position responsibilities, qualifications, Civil Service Title, and
salary structure are copied below.

Thank you, and

Best regards.

Fred

===================================================================
Frederic J. Grevin
Deputy Commissioner and Chief Information Officer
The City of New York,
Department of Records
Email: [log in to unmask]
Land phone: 212.788.8615
Cell phone: 347.436.5360
Fax:  212.788.8614
31 Chambers Street
New York, NY 10007
USA

====================================================================
CIVIL SERVICE TITLE: Associate Public Records Officer, Level I
TITLE CODE NO. 60217

OFFICE TITLE: Director Of Operations
SALARY: 
$42,498 hiring rate
$48,873 - $64,817 incumbent rate (after 2 years of continuous city service)

BUREAU/DIVISION/UNIT
Records Management
WORK LOCATION / SHIFT 
31 Chambers Street, NY, NY 10007 / Full - time (35 hours)

The Department of Records and Information Services is responsible, City-wide,
for the organization and retrieval of business and archival records produced
by past and present City governments (Chapter 72 of the NYC Charter). The
Department of Records is comprised of the Municipal Archives, the Municipal
Records Management Division, and the City Hall Library.

JOB DESCRIPTION:
The Director of Operations will work closely with the Deputy
Commissioner/Chief Information Officer and other staff of the Department of
Records to implement a City-wide improvement and modernization project
related to records and archives management. The project includes multiple
initiatives: developing a roadmap for the City-wide management of electronic
records, redesigning retention schedules, carrying out a records and archives
management policy and procedures review, evaluating offsite storage options,
and implementing a new records management system. The Director of Operations
will be responsible for planning and executing detailed work plans for key
initiatives, identifying and resolving issues that impede the progress of key
initiatives, tracking and reporting status of key initiatives, managing
inter-agency advisory committees, and leading the development of various
reports, manuals, and presentations as needed.

KEY RESPONSIBILITIES
∙ Collaborate in the development and implementation of immediate and
long-term business operating strategies and plans.

· Effectively communicate and manage project expectations to project
managers, owners, sponsors, team members, and other stakeholders in a clear
and concise fashion.

· Coach, mentor, motivate, and supervise new project team leads, team
members, and contractors, and influence them to take positive action and
accountability for their assigned work.

· Establish project timelines, milestones, and deliverables.

· Identify and manage project dependencies and critical path.

· Effectively manage project teams' time and allocate resources to ensure
deliverables are completed.

· Identify and resolve issues that impede project progress.

· Track and monitor all project milestones and deliverables.

· Conduct project post-mortems and create a recommendations report in order
to identify successful and unsuccessful project elements.

· Effectively and knowledgeably represent the agency in all meetings and
presentations as required.

· Perform all other duties as assigned.


PREFERRED SKILLS:

· Proven ability and experience in creating and deploying strategic and
tactical plans; ability to translate organizational strategy into functional
imperatives.

· Self-starter who is able to work in a fast-paced, multi-agency environment,
effectively managing multiple activities and meeting deadlines

· Five years' experience in project management and inter-agency initiatives

· Prefer experience in archiving, records management, and computer technology

· Strong communication and customer service skills

· Ability to plan, organize, and manage projects and project staff

· Ability to train other staff members

· Proficient with Microsoft Office suite, including PowerPoint


QUALIFICATIONS /REQUIREMENTS:
1. A master's degree from an accredited college in Library Science, Archival
Science, American History, Political Science or a related area, plus two
years of full-time experience in archival or library science, one year of
which must have been in a supervisory capacity of incumbents performing at a
professional level; or 

2. Education and/or experience equivalent to "1" above. However, all
candidates must have a master's degree from an accredited college and the one
year of supervisory experience as described in "1" above.

3. Prefer Certified Archivist (CA) and/or Certified Records Manager (CRM)
certification


APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL
NEW YORK CITY RESIDENCY REQUIRED WITHIN 90 DAYS OF APPOINTMENT.    

FOR CONSIDERATION,  MAIL A RESUME WITH SALARY HISTORY  AND A COVER LETTER TO:

    NYC Department of Records and Information Services
    Administration Office - Recruitment
    31 Chambers Street, Room 304
    New York, N.Y. 10007

Visit our website to find out more about us:  www.nyc.gov/records

THE NEW YORK CITY DEPARTMENT OF RECORDS IS AN EQUAL OPPORTUNITY EMPLOYER 

POST FROM: October 23, 2007 to November 5, 2007

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