We have a centralized records repository to manage and retain electronic records. These records are ingested from a variety of sources and categorized into the appropriate file plan structure. Some of these records have a retention period that is "ACT+" (e.g. ACT+6).  In order for us to start the retention clock, we need to tell the records repository that the record has completed its active life and hence start the clock.  
 
The issue is that the business processes are not connected to the records repository and so the user has to manually check a "flag" in order to tell the records repository that a record is no longer active and so start the clock.  Given that we have hundreds of thousands of records, it will become somewhat cumbersome for the user to manually check a flag on a periodic basis. 
 
My question to the group is how are other companies handling these situations ?
 
 
Thanks
Ganesh Vednere
Consulting Manager (Records Management),
Capgemini, New York
 
 


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