If a record is in a database it IS a record of course, but you can't
"compose" a record from several tables in a database for what I hope are
obvious reasons.
Charlie
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Chris Flynn
Sent: Monday, March 31, 2008 3:59 PM
To: [log in to unmask]
Subject: Re: What constitutes a record in structured systems
Ganesh,
We have hit on these subjects several times over the years. You might ask
Peter toe mine the archives for you. I will touch on some of this, but they
are big issues adn this is opening day.> > Records typically are classified
in structured, unstructured and semi-structured records. Clearly structured
records involve data in columns and rows stored on a database.
They may. If the record is in the database then that is how they would exist
:)> > However what truly constitutes a record in a structured system?
You need to be able to recreate the record as it ixisted, with context
content and structure.
Is the record the individual columns/rows in a database table ?
Back to what is the shortest word. It may be as simple as the an idividual
key stroke, butt if it is you should stop using a blank space as your
password.
What about systems that are feed some other system ?
Potentially an enormous problem. Your DBA's could get fined or even.... if
the system is not managed correctly.
Or what about systems that simply are fed by underlying systems - do all
these constitute a record. A record should have context and content but a
standalone piece of data sitting in a table has limited context - if so is a
piece of data (e.g. customer number) not considered a record
> > Typically large corporations have hundreds of applications - are all of
them considered records?
probably not
> > Are information in datawarehouse considered records? (how we dispose of
records in a datawarehouse, especially since data warehouses are usually
never purged so how can we apply retention)
They may. Applying a retention schedule is an issue the origin and mangement
of the information can be a larger issue.
I can go on but Bedard is starting and well...
Databases can be records
Chris Flynn
> > Any insight from the group is appreciated> > Thanks> Ganesh Vednere>
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