One other piece that I would ensure is that you attach to the file the
documentation from the individual (perhaps the attorney) putting it on
hold, including dates.

This will help you later in the game when your legal counsel forgets to
tell you when a lawsuit is done or dropped.  Often when a lawsuit is
dropped, no one informs the records group and years later no one
remembers why something is on hold.

You want to be sure that when putting something on hold, there is a
clear path of responsibility for who can take it OFF the hold.

Lisa Hawkins
B&W Y-12 Records Management

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Sharon Burnett
Sent: Thursday, May 08, 2008 11:47 AM
To: [log in to unmask]
Subject: Re: Litigation hold

Hi Joan-
 
Others may disagree, but I think what you've done is fine as a first
step. You should indicate on your index that these files are subject to
litigation. Generally speaking, litigation notification to any affected
employees must be distributed by your legal counsel. You should be a
part of that distribution. I guess I'm skating around the steps of a
formal process....I have to do this so much here I don't really think
about it anymore. You may want to go ahead and scan your affected
materials. Just a thought.
 
Rock on!
SharonSharon Burnett
[log in to unmask] Washington USA "If it ain't broke, take it apart
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