Columbia University Libraries has developed and tested a tool to 
inventory and assess the physical condition of audio and moving image 
materials. The Preservation Survey Tool for Audio and Moving Image 
Collections is now available for download to anyone interested in 
surveying a collection at www.columbia.edu/cu/lweb/services/preservation 
<http://www.columbia.edu/cu/lweb/services/preservation/index.html>.

The survey tool is designed for use by librarians and archivists who are 
not media experts. It provides a mechanism for recording quantities and 
types of audio and moving image materials, documenting the physical 
condition of the media and their housings, collecting information about 
existing levels of intellectual control and intellectual property 
rights, and evaluating their potential research value. Columbia tested 
the tool by surveying 42,000 items from its own collections.

Applicable either to an item-by-item inventory or a random-sample 
survey, the survey tool allows for but does not require collection of a 
great deal of detail about each item.  Most fields provide drop-down 
menus to minimize keying and to assure consistent use of vocabulary.  
Technical terminology is based on that used by the Audio Engineering 
Society, Association of Moving Image Archivists, and other relevant 
organizations

Survey-wide and collection-specific reports can be generated, as well as 
lists of collections ranked by research importance and degree of 
physical damage, and lists of the different media.

Funding to design the tool and carry out the survey of Columbia's 
collections was provided by the Andrew W. Mellon Foundation.

Al

-- 

Alan A Andolsen CMC CRM
President
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