Some points to tweak your definition:
A record is a type or subset of "document" (documentation is a process). One record is data; several related documents that show direction, meaning, current situation, decision to be made--these constitute information. A record is created or received by [not "at"]. It may be essential (vital) or of less value. It is kept for a specific period of time (as shown in the retention scchedules).
Best.
Mike
-----Original Message-----
>From: "Wilson, Jeffery" <[log in to unmask]>
>Sent: Aug 22, 2008 9:12 AM
>To: [log in to unmask]
>Subject: [RM] what is a record?
>
>Hi, everyone new to the list, I have been listening to this thing about
>what is a record. I am not a CRM, but I have a passion for making sure
>records have a safe place to live...
>
>Now what is a Record? A "Record" is any documentation or information
>created and stored at an organization or company that is essential to
>the functioning of that company, regardless of the format or medium of
>the material.
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>Jeffrey Wilson, Grants Analyst
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>NYC Department of Records
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>31 Chambers Street, Room 105
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>New York, NY 10007
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>Telephone: 212-788-8571
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>Fax: 718-935-6459
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>Email: [log in to unmask]
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>List archives at http://lists.ufl.edu/archives/recmgmt-l.html
>Contact [log in to unmask] for assistance
>To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
>mailto:[log in to unmask]
J. Michael Pemberton, Ph.D., CRM, FAI
Professor
School of Information Sciences
The University of Tennessee
451 Communications Bldg.
1345 Circle Park Drive
Knoxville, TN 37996-0341
865-974-6509
Cell: 865-919-5878
Fax: 865-974-4967
E-mail: [log in to unmask]
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