Nolene, several comments:
In addition to the Australian Standard cited by Peter Kurilecz (see
below), there's an American source for legal requirements: ANSI/AIIM
TR31-2004 "Legal Acceptance of Records Produced by Information
Technology Systems".
Laurie Varendorff's citation of ANSI/AIIM MS44 is excellent, but should
also include ANSI/AIIM TR34-1996 "Sampling Procedures for Inspection by
Attributes of Images in Electronic Image Management (EIM) &
Micrographics Systems". This Technical Report provides several
statistical sampling rates for QC (you have to choose one).
I would add that UNDER NO CIRCUMSTANCES should the ANSI/AIIM MS44
technique of "match proof print" be left out of the QC process, as,
IMHO, the display of images on a screen does not constitute adequate QC
(for example, it usually does not show incorrectly-cropped edges,
unintended color drop-outs, excessive de-speckling, etc.).
Also, I have found it worthwhile to incorporate the QC logs into the
image database, which ties the QC operation a little more closely to the
content, offers a snapshot of the QC methodology for both legal and
operational reasons, and, hopefully, provides a backup in case someone
decides the QC logs present no value and can be discarded before the
document images themselves are discarded (following, of course, a
rigorous disposition process). Here, I'm assuming the QC logs are
handwritten onto paper, but there's no reason they cannot be built into
the EDMS.
Good luck, and best regards.
Fred
===================================================================
Frederic J. Grevin
Deputy Commissioner and Chief Information Officer
The City of New York,
Department of Records
Email: [log in to unmask]
Land phone: 212.788.8615
Cell phone: 347.436.5360
Fax: 212.788.8614
www.nyc.gov/records
31 Chambers Street
New York, NY 10007
USA
-----Original Message-----
Sent: Friday, August 22, 2008 18:28
check out this link
Electronic imaging-Information stored electronically-Recommendations for
trustworthiness and reliability http://shrinkster.com/11hb
--
Peter Kurilecz CRM CA
[log in to unmask]
Richmond, Va
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