FYI

I received notification of the Records Management Officer job posting described below.  I have no connection to the position and have no other information.

Sounds pretty interesting if you want to move to Austria!

Regards,

Donna P. Curtis
Analyst - Policy & Operational Compliance
Y-12 National Security Complex
E-mail: [log in to unmask]
Phone:  (865) 241-4155 - Fax:  (865) 576-7906
NoRC

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http://recruitment.iaea.org/vacancies/p/2008/2008_081.html 

Position and Grade: Records Management Officer (P-3) 
Organizational Unit: Archives and Records Management Section
Division of General Services
Department of Management  
Duty Station: Vienna, Austria 
Issue Date: 6 October 2008 
Application Deadline: 19 November 2008 
Type/Duration of Appointment: Fixed term, 3 years (subject to a probationary period of 1 year) 

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Organizational Setting 
The Archives and Records Management Section (ARMS), Division of General Services, Department of Management is responsible for the management of the IAEA's official records. The Section is divided into three units: the Mail Processing Unit, Records Unit and Archives Unit. 

The Records Unit is responsible for the management of records in support of IAEA business functions and activities. 

The Records Management Officer reports to the Head of ARMS and leads a team of approximately 15 staff. 

 
Main purpose 
Under the supervision and guidance of the Head of ARMS, the Records Management Officer oversees the IAEA records management programme, which establishes a framework for the creation and management of authentic, reliable and usable records in support of the IAEA business functions and activities for as long as they are required. 

 
Role 
The Records Management Officer is: (1) the Unit Head of the Records Unit, ensuring that programmes and projects are developed and implemented in the most efficient and effective manner in line with quality management standards and the results based approach; (2) a specialist in records management issues, advising to the Section Head and the Division Director on programmatic issues; and (3) a facilitator of cooperation with all Departments in the IAEA on implementation of the electronic records management system (ERMS). 

 
Partnerships 
The Records Management Officer works closely with the Section Head and other Unit Supervisors, providing specialist advice to staff at all levels throughout the IAEA in making full use of efficiency gains that can be won through the services provided by ARMS. The incumbent builds a strong relationship with the international records management and research community, and engages with counterparts in other UN organizations for policy and best practice comparisons. 

 
Functions / Key Results Expected 
Ensure economy and efficiency in the creation, use, maintenance and disposal of records by coordinating and monitoring the overall quality of the records management programme. Guarantee this quality through audits, the review and testing of proposed recordkeeping systems and the implementation of the approved records retention schedules. 
Lead and guide the development of a results based ERMS; advise on appropriate performance indicators; and ensure the integration of lessons learned into programme development. Coordinate and advise Records Office Clerks and client staff throughout the IAEA on the use of ERMS in order to improve information management and optimize programme resources. 
Lead and guide the development and implementation of records management systems in line with quality management standards, including the setting, standardization and continuous improvement of work standards, processes and procedures. 
Guide and coordinate the formulation, standardization and delivery of training on the records management and forms management programme to staff of the Section and throughout the IAEA. 
Plan and manage the work of the Unit, prepare work plans, ensure a balanced workload distribution, monitor work performance, assess staff development needs, and guide and supervise the staff of the Records Unit. 
Contribute to the management of the Section and support the Section Head as required. 
 
Knowledge, Skills and Abilities 
Technical expertise:
In depth knowledge of modern records management concepts, methodology and techniques. 
Ability to plan, coordinate, implement and control the records management programme for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. 
Effectiveness in developing policies, procedures and new programmes based on modern concepts and techniques in records management. 
A general knowledge of the history, the programmatic activities and the structure of the IAEA is desirable. 
Analytical skills: Ability to analyse problems facing users, to plan and develop alternatives, to assess the impact of proposed solutions and to implement them adequately. 
Leadership and management skills:
Ability to provide technical leadership in overseeing the entire field of archival business processes. 
Proven supervisory skills including demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan and those under his/her supervision. 
Advanced computer skills, including database applications. 
Proven communication skills, including the ability to prepare reports and conduct presentations on key issues by clearly formulating positions on issues, presenting options concisely as well as making and defending recommendations. 
Excellent interpersonal skills, including the ability to operate effectively across organizational boundaries and to establish and maintain effective partnerships and working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity. 
 
Education, Experience and Language Skills 
University (or equivalent) degree in records management, archival science or a related field. Post-graduate training or certification in specific fields of records management desirable. 
A minimum of five years of practical relevant experience with increasing responsibilities, preferably in an international organization or another multilateral environment. 
Practical experience in the implementation or use of ERMSs (especially Livelink) desirable. 
Excellent command of written and spoken English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian or Spanish) and German is an advantage. 
 
Remuneration 
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $52 408 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $31 550*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance. 

How to apply to the IAEA 

* Subject to change without notice 

 

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Applications from qualified women and candidates from developing countries are encouraged 

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.  

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