I have found that the best practice is to keep the I9 form and any related
documentation in a separate file because the retention is so short. The maximum
retention for an I9 is 4 years after hire (this would only occur only if the
employee was terminated in the third year).
We retain almost everything else in the HR file longer than that. By storing
it separately by year, it is more easily purged as part of your retention
program.
Doug Smith
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Washington, D.C.
202-719-4455
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