>>"Who is doing anything with document hash values (or anything of the sort) to validate that a document as declared hasn't changed over time to be able to prove later that it is the same, unaltered document?"<<

Based on experience, I would not try to use it for this purpose.  First, what happens if only some of the documents you are required to produce are hashed.  The obvious inference is documents without the hash are suspect.  If so, you will likely have the uncomfortable task of trying to prove the defensibility of the unhashed documents and the basis for the business decision for hashing only some of the content.  Without the hash, the issue will most likely never be raised.

The second issue has to do selection of technology.  Given scant resources, why would an organization invest in a hashing technology when the only benefit is defensibility during legal actions.  The same results can come from a properly deployed and managed ECM solution which provides a number of additional advantages to the company.  ECM improves employee productivity, reduces duplication, improves access to information, in addition to providing defensibility data.

Bill Roach, CRM

Opinions are my own and not those of my employer or any other entity.

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