RECMGMT-L Archives

Records Management

RECMGMT-L@LISTSERV.IGGURU.US
Options: Use Forum View

Use Monospaced Font
Show Text Part by Default
Condense Mail Headers

Message: [<< First] [< Prev] [Next >] [Last >>]
Topic: [<< First] [< Prev] [Next >] [Last >>]
Author: [<< First] [< Prev] [Next >] [Last >>]

Print Reply
Content-Type:
text/plain; charset="utf-8"
Date:
Fri, 14 Oct 2011 14:24:48 -0400
Reply-To:
Records Management Program <[log in to unmask]>
Subject:
Re: Management of Large Engineering Drawings
From:
"Jones, Virginia" <[log in to unmask]>
Content-Transfer-Encoding:
8bit
In-Reply-To:
<[log in to unmask]>
MIME-Version:
1.0
Sender:
Records Management Program <[log in to unmask]>
Parts/Attachments:
text/plain (17 lines) 
<Owners of the structure generally need only keep the Record Set (sometimes referred to as As Builts), but the designer is well-advised to retain all phase sign-off sets for the duration of the statutes of repose in the jurisdiction the structure was designed and built in.>

I would add to Gary's excellent comments that you research the limitation of actions on faulty construction and for contracts for your location.  This would generally set a shorter retention for the "initialed" drawings you are keeping as support for the various approvals.  Usually, the "as-built" or "record" drawing is the longer or permanent retention and the various stages of drawings preceding it may be used for the types of issues Gary mentioned.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]

ATOM RSS1 RSS2