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Records Management Program <[log in to unmask]>
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Susan Duis <[log in to unmask]>
Date:
Mon, 9 Jan 2012 12:55:36 -0500
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Records Management Program <[log in to unmask]>
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Your list looks pretty comprehensive! In addition to the items you listed, our 
(local government) social media policy addresses the Public Records act and 
record retention requirements, to address concerns from the Washington 
State Archives and other agencies about how to handle social media content 
as a public record.

Per our policy, all social media sites must include a disclaimer that any content 
(comments, etc.) posted to our social media site is subject to public 
disclosure laws. It advises that, in general, only secondary content should be 
posted to the social media page, since secondary records don't have to be 
retained separately (to help with this, the majority of our Facebook content is 
first posted to a blog page within the official website, so the Facebook page is 
a 're-post'). Any original records that are created on an external social media 
site (comments, user details, fans, etc.) must also be retained per our State's 
record retention requirements. To meet this requirement we set up an 
archiving service before going live with our Facebook page.

And to pile on to the list of links you already have, the Municipal Research 
Services Center of WA (MRSC) has compiled a lot of great resources and 
sample policies on their website:
http://www.mrsc.org/subjects/infoserv/socialmedia.aspx

Good luck to you!

Susan Duis
Records & Informaiton Specialist
City of Bonney Lake

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