Here’s how the IRS lost emails from key witness Lois Lerner - The
Washington Post

Prior to the eruption of the IRS controversy last spring, the IRS had a
policy of backing up the data on its email server (which runs Microsoft
Outlook) every day. It kept a backup of the records for six months on
digital tape, according to a letter sent from the IRS to Sens. Ron Wyden
(D-Ore.) and Orrin Hatch (R-Utah). After six months, the IRS would reuse
those tapes for newer backups. So when Congressional committees began
requesting emails from the agency, its records only went back to late 2012.

The IRS also had two other policies that complicated things. The first was
a limit on how big its employees' email inboxes could be. At the IRS,
employees could keep 500 megabytes of data on the email server. If the
mailbox got too big, email would need to be deleted or moved to a local
folder on the user's computer.


http://wapo.st/1lt9YXt

Source:
http://www.washingtonpost.com/blogs/the-fix/wp/2014/06/16/heres-how-the-irs-lost-emails-from-key-witness-lois-lerner/
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