Felicia,
This is an issue for any large organization of any type that uses
departmental records officers (or records coordinators, or whatever their
title) to help implement the records management program. You can make
rules and requirements, but any unit can say "we don't have the resources"
to supply a person to do the work. In my time in county government I did
try tactical things like refusing to accept further boxes, but that can
have limited success. Two words for you: Executive Sponsorship. You need
to present your RIM case to the person who has the authority to compel
that unit to act. Use the standard RIM benefits: increased efficiency &
client service, reduced cost, reduced risk, protection of assets. Use the
originating incorporation documents for your records management program
and office, use the originating incorporation documents for your records
officer program. Enlist your boss (the state archivist?) in presenting to
that executive.
Also, in no place that I've worked and no retention schedules that I've
developed (private industry, government, non-profits, healthcare) did I
have the departments write or update their own records retention
schedules. I/we always did that, working closely with the department of
course during the development and getting their approval. But I/we did the
work and wrote the schedules.
Gary
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