IFor me there is no difference between records and other information. Just some information is more important than other based on context, risk assesment, appraisal and retention schedules . 


Therefore all information (documents and data) generated of used in a process, project  or other activity of a person or organisation is a record and has to be treated as such.  






With kind regards 

Rienk Jonker





Van: Tod Chernikoff
Verzonden: ‎zondag‎ ‎25‎ ‎januari‎ ‎2015 ‎23‎:‎59
Aan: [log in to unmask]





Jessica wrote:

 

What term do you use to describe those unofficial documents that still need
to be managed in an organization?  Any preferred authority terms in RIM
land?

 

I will say for myself, I do not like the term "unofficial documents" as well
as similar terms such as official records.  Most places I have worked as a
RIM professional or consultant either have not used, shied away from or I
have recommended against such terms.

 

I spend a great deal of time Federal (US Government) clients, and some of
the terms you list have specific meanings/definitions and can be, or are
inclusive of records.

 

EPA Record Series 167
<http://www.epa.gov/records/policy/schedule/sched/167.htm>  for example
references the National Archives and Records Administrations General Records
Schedule (GRS) Series 23-7 Transitory Files.  Although they have low
informational/evidential value and short retention, they are still for the
purpose of our government, records.

 

Working Files, defines by NARA as "Documents such as rough notes,
calculations, or drafts assembled or created and used to prepare or analyze
other documents. Also called working papers." Can be records if they are
circulated for review/comment, or were relied upon to make a decision or
determination.  

 

The best term in my opinion to describe something that is not a record is
"nonrecord" I won't go in depth on the definition of these.

 

Tod Chernikoff, CRM, IGP, CIP

Silver Spring MD 

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 <http://www.twitter.com/tchernik> www.twitter.com/tchernik 

 

>>> These comments are my own and do not necessarily reflect those of my
family, friends, employer or any other organization I am associated with.
<<<

 

 


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