Hi. Just joined the list. I am a federal employee recently hired as a
Records Manager. I don't have a traditional records background and would
like to pick the brains of those who do!  I hope you don't mind a few
questions coming your way.  I am pretty much alone in my job and don't have
people knowledgeable on records to bounce things off.

My first question for discussion is related to managing electronic
unstructured data (forms, powerpoints, word documents, etc.).  We are
currently using file shares.  There is a future plan to implement a records
management application to institute some type of automation but it is only
in the planning stages.

It appears that the majority of our organizations are not putting files
into the folders that are dedicated as the records repository.  I can
speculate why this isnt enforced but I have been asked to investigate the
use of SharePoint.  Not the SharePoint records center but just using
SharePoint libraries as an alternative to file shares.  What are the
advantages?  I think setting access levels would be easier but I can't see
many other advantages as it would still be a manual process - user uploads
document to library rather than dragging to a file share.

Thanks!

Havilah Sackin

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