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Sender:
Records Management Program <[log in to unmask]>
Date:
Thu, 1 Oct 2015 19:32:58 +0000
Reply-To:
Records Management Program <[log in to unmask]>
Subject:
Re: Shredding Question
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<[log in to unmask]>
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From:
Earl Johnson <[log in to unmask]>
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Hi Heidi, 
I did something similar while at my previous employer and it worked out well.  Shredding onsite gave us much better piece of mind, and there were several occasions where a user actually wanted to witness the shredding.  While onsite, the shred vendor had to be escorted by Office Services, and it was in our procedure that either they (Office Services) or I would witness the shredding.
Our vendor was NAID certified, and I agree completely with Lee's comments about NAID certification.

Thanks.
Earl
----------
Earl Johnson, Jr., CRM
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    _____________________________
From: Heidi Pederson <[log in to unmask]>
Sent: Thursday, October 1, 2015 12:36 PM
Subject: Shredding Question
To:  <[log in to unmask]>


Good Morning,

I work for local government and we are looking at our shredding
policy/procedure and want to make sure we are following best practices
regarding shredding. Currently, our shredding is stored in locked bins
until the shredding company gets here. The company then dumps the bins into
their shredding truck and shreds it onsite. There is a camera where the
shredding happens so you can see the records being shredded. The shredding
is all done onsite before they leave. My question is, is it necessary to
witness the entire process and what do others on this list do? Also, our
vendor is a member of NAID, but they are not NAID AAA certified. Should we
only go with a vendor who is? I tried looking at the list archives, but
wasn't able to find much on this topic.

Thank you,,
Heidi Pederson
Records Management Coordinator

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