Thank you to all for the wonderful suggestions and advice. I will be
looking more into the issue regarding NAID AAA Certification and bringing
this up with those involved.

On Fri, Oct 2, 2015 at 9:36 AM, Seibolt, Robert <[log in to unmask]>
wrote:

> Heidi,
> I think Brett and many others covered it very well. I think you have a
> good setup already. One thing I would encourage is a good relationship with
> your vendor. Even if your vendor isn't NAID certified yet they are
> reliable, flexible, and demonstrate good professional behavior that is
> worth taking into account. We have a vendor who is a small, local franchise
> and they give us great service. They also help us out with special clean
> outs and last minute needs.
>
> I think you can witness shredding without standing right by the truck. It
> gets rough standing next to the truck during a snowstorm. I tend to watch
> from our service door and can see the shred guys check the bins after they
> come down the chute to ensure they are empty. Our facility is large and has
> some complex procedures. I decided I didn't want the shred guys  unescorted
> should there be an emergency situation. Also, escorting them around gets
> the records staff out and visiting other departments and employees. It's a
> regular goodwill tour.
>
> I had one vendor tell me they had sensors in their bins so we could track
> volume for each bin. That may sound great  but  your HR department isn't
> likely interested in having anyone track when they are cleaning out old
> materials and may have sensitive information in a bin. Good luck. It sounds
> like have a very strong shredding program already.
>
> Rob Seibolt, CRM
> [log in to unmask]
> Supervisor Records Management
> KCMO
> http://www.mriglobal.org
>
>
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