Debi, Im a little late to the game here but thought I would weigh in as an operator of a records management business.

A good resource for this is PRISM's Privacy+ certification program. Privacy+ is an international certification program open to all companies providing outsourced storage and protection of hard-copy records and off-line removable computer media. To become Privacy+ certified, an offsite storage company needs to have an independent third party audit. This audit evaluates the degree to which the company has established and maintained internal controls designed to meet a set of control objectives designed by PRISM International and vetted by the offsite RIM industry. Here is a list of these controls:http://www.prismintl.org/Privacy-Certification/privacy/privacy-plus-certification-criteria.html . The short answer is: look for a Privacy+ certified company!

Hope this is helpful to you and others -

Christopher

Christopher Powell Jones
Consulting Team Leader
Secure Records Solutions
229.224.1083
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On Feb 4, 2016, at 11:35 AM, DEBI TADD <[log in to unmask]<mailto:[log in to unmask]>> wrote:

Good morning all!

I've been looking in the archives for information on a checklist for
auditing an off-site records storage facility.  I googled it and found a
checklist that covers the building, but not much about the processes of the
staff or verifying retrieval standards.

Has anyone ever done an audit of their off-site storage?  What did you use
to mark them as either passing or failing?  Did you have a standard
checklist or did you just ask questions when you got there?

This is my first time doing this - so any and all help is appreciated.


*BBVA Compass *

*Debi Tadd*
*Information Lifecycle Management, AVP*

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