Really interesting question. I think that the BCS is the axis of a functional records management system, around which orbit a constellation of rules, basically acces rules (use, reuse, etc.) and retention rules (destruction, transfer, migration, etc.). From my point of view, a retention schedule must be always joined to one class of the BCS (essentialy at activity/process level), because the rationale of a retention rule comes from the context (legal, functional and operational context) of an activity or process. One BCS class could be related to more than one retention rule, depending on the different stages of the lifecycle and the different nature of records generated by the activity.
Another question is the systematization of retention actions. Usually records managers define rule patterns when several retention schedules use the same disposal or preservation actions, timelines, etc. But I don't see that to be really rules, but just patterns of rules. It's a little like the big buckets approach.
Thanks for starting this interesting debate, and wishing for reading other opinions.
Kind regards,
Jordi Serra Serra
http://bd.ub.edu/pub/serra/
http://www.mgdie.net/en/
-----Missatge original-----
De: Records Management Program [mailto:[log in to unmask]] En nom de Libby Z Sutcliffe
Enviat: divendres, 15 / abril / 2016 07:17
Per a: [log in to unmask]
Tema: Hello
Hello everyone,
Well it's been many years since I've been on this list and I now find myself back in the land of Records Management, rather than a purely eDRMS Sys Admin role. I expect that there will be a lot of familiar names crop up in my inbox!
I have one question which I can't seem to find an answer to on the great Interweb...
I am currently reviewing two BCS structures with a view to amalgamating them and I am wondering why I am bothering at all.
We have a number of fully approved R&D Schedules which are Function/Activity based and I think we should really just be using these to classify our records. Is there any reason why we would have a BCS which has different Function/Activity sets to the schedules which we then have to go through the arduous task of mapping?
I may be missing something rather fundamental, but I can't see what it might be.
Many thanks in advance for your help.
Libby
Libby Sutcliffe
Business Analyst | IRIS Project
Governance Branch | Department of Transport and Main Roads Floor 7 | Capital Hill | 85 George Street | Brisbane Qld 4000 GPO Box 1549 | Brisbane Qld 4001
Ph: (07) 306 69651 Mob: 0437 496 612
E: [log in to unmask]<mailto:[log in to unmask]>
W: www.tmr.qld.gov.au<http://www.tmr.qld.gov.au/>
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