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Sender:
Records Management Program <[log in to unmask]>
Subject:
Re: MSA's/SOW's
From:
Tessa Cierny <[log in to unmask]>
Date:
Thu, 2 Jun 2016 12:10:08 -0400
In-Reply-To:
<[log in to unmask]>
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Reply-To:
Records Management Program <[log in to unmask]>
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When I was managing contracts for another Organization in an SAP Contract
Mgmt System, the later termination date trumps all. The MSA's termination
date trumped the SOW's if the SOW's term date was earlier. In some cases,
the SOW had a later term date, and you could not terminate the MSA unless
the SOW was also terminated. The MSA term date was then updated to reflect
the actual termination of the contract as a whole and then the +10 year
retention applied.

The SOWs are physically interfiled with the MSAs, so they all needed to
have the same master retention date.

The electronic hierarchical structure in this system looked like this, with
the trump expiration date in bold.

*MSA 1  -- exp 1/1/2017*

SOW 1  --  exp 12/3/2016


MSA 2 -- exp 1/1/2017

SOW 1 -- exp 2/2/2017

*SOW 2 -- exp 3/3/2017*

*MSA 2 expiration date updated to 3/3/2017 for retention trigger

Best,

Tessa L. Cierny, MLS, CRM

Information Governance Specialist

Mercedes-Benz USA

C: 404.316.9094 | [log in to unmask]

On Thu, Jun 2, 2016 at 7:56 AM, Gary Link <[log in to unmask]> wrote:

> So let's say you have a Master Service Agreement (MSA) with another
> entity. From the MSA specific Statements of Work (SOW's) are written for
> the entity to do specific projects. Each SOW is it's own agreement with
> its own termination date. You have a record series and retention (X) for
> contracts/agreements.
>
> Question: Do you apply your retention (X) individually to each SOW based
> on its termination date? Or do you keep all SOW's with the MSA and base
> all on the MSA's termination date?
>
> In my opinion, it's the latter.
>
> Your thoughts?
>
> Thanks,
> Gary Link
> Pittsburgh, PA
> [log in to unmask]
>
>
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