Great opportunity!
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We are Farmers!
Records Analyst - 160005V4
Join a team of diverse professionals at Farmers to acquire skills on the
job and apply your learned knowledge to future roles at Farmers. Farmers
Insurance also offers extensive training opportunities through the award
winning University of Farmers name by Training magazine amongst top 10
corporate training units in the world. Start your career at Farmers today!
Job Summary
Assists Farmers' Corporate Compliance and Legal Departments by supporting
the Farmers Records Management Litigation and Records Compliance teams.
Responsible for coordination and management of preservation (legal) holds,
performing and coordinating complex collections of data, email and
documents required for litigation or other matters and coordinate the
organization, production and transfer of those materials at the direction
of the Director of Information Governance and Corporate Legal. Supports
compliance with the Farmers' Records Retention Policy and Schedule and
work with business units to lead and complete an annual review and risk
assessment of the Retention Schedule to ensure that it captures all of
Farmers business records, offices of record, systems of record and data
classification. Supports records retention initiatives related to
management of offsite and electronic storage, systems development and
document destruction practices. Facilitates and leads the coordination of
training efforts, manages the program's internal websites, forms,
processes and resources.
Essential Job Functions
Supports the administration of the company's records retention schedule,
compliance efforts and annual risk assessment. Supports the company's
litigation support team by managing email collections, directly collecting
digital and hard copy records from systems and departments and producing
those records for legal and compliance groups. Provides assistance to
practice offices, including box archiving and offsite storage procedures,
space management, records retention, preparing files both physically and
within the records database, preparing file releases, and executing
destruction requests. Assists with employee training on Farmers Records
Management functions including retention, records management best
practices and eDiscovery Provides metrics for volumes and Key Performance
Indicators to Director of Information Governance to ensure efficiency
goals are being met and audit, risk and compliance assessments and action
items are addressed
Education Requirements
Four-year college degree
Experience Requirements
Three or more years or more of experience working with and administering
eDiscovery products and solutions for large Enterprises Five or more years
or more of experience working in a large Corporate Legal Department, large
law firm or in a large legal services environment. Five or more years of
experience managing Microsoft Outlook email discovery and collections Five
or more years of experience administering and ensuring compliance with
Records Retention Schedules Experience with analytics, data mining,
auditing, handling records with confidential and personally identifiable
information, running SAP and SQL queries and mainframe reporting
Special Skill Requirement
In depth knowledge of Legal Hold, Collection and Legal Document Production
processes and best practices Position requires critical decision making
skills, the ability to work independently and a high level of
professionalism and discretion in managing sensitive information. Must be
able to prioritize workload, recognize risks and escalate issues when
necessary.
An Equal Opportunity Employer
Primary Location
United States-California-Woodland Hills
Job
Legal & Compliance
Schedule
Full-time
Jeff Lewis, CISA
Records Compliance Manager
Farmers Insurance
Woodland Hills, CA
1-818-876-3784
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